5 Office features every IT professional should know.Microsoft Office | Productivity Apps


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Changes in Office for Windows desktop · Office suite · Access · Excel · OneNote · Outlook · PowerPoint · Publisher · Word. Office suites, including Office Home & Student and Home & Business, include applications such as Word, Excel, PowerPoint, and OneNote; they are available. Microsoft Office is a version of the Microsoft Office productivity suite, succeeding both Office and Office for Mac and preceding Office
 
 

 

– Changes in Office for Windows desktop – Deploy Office | Microsoft Docs

 

Saving and loading files from OneDrive using the desktop version of Word can be sluggish if your internet connection is slow. We also noticed that files open on the desktop occasionally lost sync with versions being edited online.

Even so, these are relatively minor issues with what’s become an outstanding online word processor that now capably spans the gap between desktop, web and mobile. Word is quite simply the best word processor on the market. It’s also the first desktop word processor to allow collaborative editing of shared online documents, giving you all the features of the desktop with the syncing of purely web-based rivals such as Google Docs.

Like most of Office , Outlook is little changed, which we appreciate, as sudden changes to your email client are rarely welcome. However, there are a few new options, most of which are there to provide better integration with Office ‘s cloud-based sharing services.

When you add file attachments from OneDrive or SharePoint to an email, you can choose whether recipients are allowed to only view them, or whether they can have edit permissions that’ll allow them to collaborate online and change the shared document. If your business has moved its email to Microsoft’s Office cloud, using either an OnMicrosoft domain or mapping your own domain to the service, then your users will have access to Outlook’s Groups feature.

This makes it easy to create shared, fully archived message histories between groups of colleagues working on shared projects, for example. Even newly added group members will get complete access to the message archive, making it easy to bring them up to speed on the conversation. Groups can also easily share file and calendars, and extra administration tools are available from Office ‘s online admin centre. Other improvements that Office mail users get include extra inbox sorting in the form of the Clutter feature.

This allows you to categorise email that’s low-priority but not entirely unwanted as “clutter”. Outlook will learn from your decisions over time and automatically file messages in the clutter folder so you can look at them at your leisure, without them getting in the way of more important items.

Excel is perhaps the component of Office that has the fewest rivals. Although there are a number of fairly capable spreadsheet packages around, with Google Sheets making for a lightweight web-based alternative and LibreOffice Calc standing up to heavier use, none comes close to the sheer range of features that Excel provides.

Excel’s seen some of the most significant changes to any part of Office. Its standard functions and interface remain unchanged from Office , so even your most complicated spreadsheets and macros will continue working. However, Excel has received some additions to its data importation and handling functions, which all ties in to Office ‘s more integrated, cloud connected update. The Data tab is now home to some functions previously only available through the Power Query add-in: you can now import data from a huge range of databases, both local and in the cloud.

Other new features include a number of extra charting and data visualisation options, including waterfall charts for tracking changes to values over a time, box and whisker plots to show statistical variation, and sunburst charts to illustrate hierarchical data. For users that handle profit and loss, marketing, or sales data on a regular basis, the data forecasting options have been refined. There’s now a one-click Forecast button under the Data tab, and rather than a simple linear forecast, exponential smoothing features have been added to even out inconsistencies caused by one-time data spikes in the past.

Pivot tables have seen some of their most significant updates since , with automatic relationship detection and time grouping, as well as in-table editing for advanced features such as custom measures. Further incremental improvements include direct publishing to Microsoft’s PowerBI visualisation platform, automatic rotation for inserted images, extra shape styles for charts and diagrams, touchscreen support with handwriting recognition for equations, and the same online integrations that the rest of Office has seen, with document sharing and built-in web searches.

However, there are a couple of improvements we were hoping for that haven’t come with this release. In PowerPoint, there are theme variants, which provide different color schemes for a theme. In Outlook, there is a Propose New Time feature, the ability to see calendars side by side, and a weather forecast in the calendar view.

Outlook for Mac has very limited support for synchronization of collaboration services outside basic email. With version Support ended for this version on October 13, as Office for Mac doesn’t have extended support unlike its Windows counterparts.

In Office for Windows, a number of features were removed: [24]. As with previous versions, Office is made available in several distinct editions aimed towards different markets.

Retail versions of Office for Windows use the Click-to-Run installer. The Office subscription services, which were previously aimed towards business and enterprise users, were expanded for Office to include new plans aimed at home use. The subscriptions allow use of the Office applications by multiple users using a software as a service model. Different plans are available for Office , some of which also include value-added services , such as 1 TB of OneDrive storage and 60 Skype minutes per month on the Home Premium plan.

The user interface design of Office for Windows is relatively unchanged from its predecessor, Microsoft Office It retains the flat design that was introduced along with the Metro design language , albeit with a few modifications to the layout, in order to conform with the design of Microsoft Office Mobile.

The default theme, known as “colorful”, features a solid color on the top band of the ribbon, corresponding to the color of the Office application being used, for example, a solid dark blue is featured prominently in Microsoft Word. The theme had been described as useful in making the tab headings more distinct.

OneNote and Publisher do not include the Tell Me search feature that was added to all other Office apps. From Wikipedia, the free encyclopedia. Tenth version of Microsoft Office, a productivity suite.

List of languages. Main article: Microsoft Office Once the results are displayed, and you choose those that you want—you can add headings to start your outline. Once you’re done, you can cite the sources directly from the researcher tool as well. Additionally, you can add images that you find by dragging and dropping them into your document.

Above all, if you’re unable to use this feature, make sure Office Connected Experiences is turned on. If you have a great idea for a new feature in Outlook, you can now suggest it with a click.

You will then be redirected in your browser to the Outlook Suggestion Box, where you can vote on a suggestion or enter your own idea. Like in Word, you can now use a text highlighter in PowerPoint.

With this convenient and long-overdue feature, you can now make certain parts of your text stand out. To begin, make sure you are on the Home tab and then select your text. Next, click Text Highlighter and choose your color. This handy new PowerPoint feature lets you move to different slides and sections of your presentation quickly. There are three types of Zoom that you can use:. My advice to an individual, family, or small business owner: Wait. But Microsoft still struggles to answer the most basic question: W hy should I upgrade?

Entire professions essentially live on Excel as their everyday tool. Like modern calculator apps, however, Excel must meet the needs of a disparate group of individuals: statisticians, financiers, and data scientists, to name just a few. You can also choose to look for help on that specific topic, or do a Smart Lookup search instead. Not any more.

Instead of interacting with a document, Excel users now have a virtual workspace. Under the hood, numbers wonks are going to find lots to like in Excel , with pivot tables that can handle dates, plus new charts and graphs that emphasize business intelligence—the new watchword for Excel. Excel also adds the ability to forecast results, extrapolating revenue growth, for example, a few years down the road. I rather like a feature that allows you to write equations by hand —handy on the Surface—although the recognition algorithm is still a little wonky.

It learns from context, so if you keep writing it may self-correct errors. Note that Excel and PowerPoint use staggered, turn-by-turn, quasi-real-time collaboration. Word is the other tentpole application in Office, and it, too, is reassuringly the same for the most part. Right-click a word or phrase in Word , and a limited number of options pop up: a small formatting window, as well as options for spelling, linking the phrase, and checking grammar.

In Word , you get more—including options to translate the word or phrase, find synonyms, and so on. A comparison between Smart Lookup and the Wikipedia app. Note that the attribution is automatically appended via Wikipedia. With both the old Define and the new Smart Lookup, a right-hand pane provides additional information. You can cut and paste text from Smart Lookup, or drag an image into the body of the text.

It would be nice for Word to allow you to right-click and copy text from Wikipedia into your Word document; it would be even better if it automatically added it and added either a footnote or a hyperlink back to the source document.

Sadly, nothing like that is available. Highlight a word or phrase and click the Wikipedia app, and a more robust version of Wikipedia opens up. Even better, any image that appears in the pane can be clicked once to add it to the text, with attribution and license info automatically appended.

These are all nice touches. Not so nice is the portal to the Apps for Office store, which has not been updated for Office No wonder the Apps for Office store basically failed. Storing documents in the cloud seems like a terrific idea, until stuff like this happens. Time to do some rewriting. And no, this was the only app open.

Note that all these additional insights, however, can seriously cramp anything but a widescreen monitor. You could potentially have a document recovery pane, revision pane, Insights pane, and Wikipedia pane all bracketing your main document.

On a standard p monitor, however, it looked just fine. PowerPoint—the tool of most modern presentations—is an appropriate place to talk about what Microsoft is trying to accomplish with collaboration, and where it struggles. For now, however, the sharing experience differs sharply between apps like PowerPoint and Word. Then you invite one or a series of people to edit it, using the Share button, which opens up an in-app message box.

You can also eliminate all that and simply send a link. Permissions are built in, so you can send one link to view, and another to edit. As long as all parties have Office or later versions, real-time editing can take place: Invited guests can add, edit, or delete content in a sort of collaborative free-for-all.

That can be managed, however, by some relatively fine-grained editing restrictions, such as locking format changes, restricting a user to making only tracked changes, or by blocking him or her entirely while letting other users make free, unrestricted edits. You can attach a comment to the document itself, or to a specific location in the text which then shows up as an icon.

With PowerPoint, however, most of that goes out the window. You can ask coworkers to collaborate, and you can still send them links by which they can edit your shared presentations.

 
 

Microsoft Office review: It’s all about collaboration – Question Info

 
 

Microsoft Office doesn’t look very different to Officewith its use of solid colours and Ribbon bars that are almost entirely unchanged. Instead, the focus is on incremental improvements that primarily focus on the ubiquitous office suite’s cloud-based features. We’re fans of Office ‘s interface, so it’s certainly welcome to see that Microsoft hasn’t tried to fix anything that isn’t broken.

Office users are getting the new versions microsoft office 2016 features list free, with enterprise Volume Licence customers able to use the new software from the beginning of October. Standard perpetual licence versions should be coming later in the year.

When they do finally come out, perpetual licence editions won’t benefit from the same regular feature updates that VL and Office customers get. It’s currently not clear whether their online features work properly microsoft english pack offline free download the free Microsoft OneDrive cloud space that all Windows users are entitled to. Office Business Premium adds extra storage, Skype for Business and email capabilities at 7.

We’re still waiting for Microsoft office 2016 features list free and microsoft office 2016 features list free Skype for Business apps нажмите чтобы увидеть больше be fully released, although the apps have now entered a preview phase accessible to some corporate users.

The ProPlus edition comes in at OneNote, which is available free to all Windows users, also integrates with Officeand Microsoft Visio and Project can be added as separate product subscriptions.

Some of Office ‘s new features span multiple apps, such as the background patterns and themes that users can apply to all reader download windows 10 64 bit Office apps associated with their account. They can connect external services, too, from obvious options such as OneDrive and SharePoint, to Facebook and Twitter accounts. You can now search for the feature you want in all of the Office apps via the ‘Tell me what you want to do’ search box at the top of the Ribbon bar.

All the Office apps also get access to Bing searches via its integrated smart lookup tool. We’d have liked the Tell me search to have a better grasp of natural language and Office’s own features. For example, in Word, it didn’t provide any useful suggestions microsoft office 2016 features list free we asked it how to disable smart quotes – this compares badly to the massive flexibility and intelligence of Windows 10’s built-in Cortana search features. Perhaps the most useful and exciting feature of the entire Office suite is that you can now collaborate on Word documents in real time.

While Office users have been able to share Word documents for a long time, it’s not previously been possible for two people to work on the same document simultaneously. Attempting to do so sometimes resulted in multiple versions of the same file being saved in OneDrive storage. The new sharing and co-authoring features mean that, as long as your Word document is saved to OneDrive, rather than a local directory, you’ll be able to invite anyone to view or edit it. Your collaborators don’t need Office or Office subscriptions of their own to view or even edit the documents you share with them, just the free Word Online app.

The first time you share a document with a guest editor, you can select to automatically share changes as they happen. Opt in to this and we strongly suggest that you do and you’ll get a truly collaborative working environment that easily rivals Google Docs. Word Online is itself a cut-down version of the desktop edition. The mobile, web, and Windows 10 Word Online apps share a common, consistent interface. The feature selection is very similar to that provided by Google’s service, but the layout and interface are a slicker, albeit a little slower-loading.

Users invited to collaborate will be able to edit files online even if they don’t have their own Office subscription. You get a range of text and page formatting options; it’s easy to insert tables, images and symbols, and we’re fans of Word Online’s spelling checker microsoft office 2016 features list free on-screen word count in a bar at the bottom of the page.

It’ll even show a count for a highlighted section of your document. Simultaneous online editing isn’t an entirely smooth and trouble-free experience however. We’re not too keen on the way we had to manually move from view mode to edit mode when accessing a shared Word Online file. Saving and loading files from OneDrive using the desktop version of Word can be sluggish if your internet connection is slow.

We also noticed that files open on the desktop occasionally lost sync with versions being edited online. Even so, these are relatively minor issues with what’s become an outstanding online word processor that now capably spans the gap between desktop, web and mobile.

Word is quite simply the best word processor on the market. It’s also the first desktop word processor to allow collaborative editing of shared online documents, giving you all the features of the desktop with the syncing of purely web-based rivals such as Google Docs.

Like most of OfficeOutlook is little changed, which we appreciate, as sudden changes to your email client are rarely welcome. However, there are a few new options, most of which are there to provide better integration with Office ‘s cloud-based sharing services. When you add file attachments from OneDrive or SharePoint to microsoft office 2016 features list free email, you can choose whether recipients are allowed to only view them, or whether they can have edit permissions that’ll allow them to collaborate online and change the shared document.

If /4909.txt business has moved its email to Реально autodesk inventor 2016 32 bit free пройдет! Office cloud, using either an OnMicrosoft domain or mapping your own domain to the service, then your users will have access to Outlook’s Groups feature.

This makes it easy to create shared, fully archived message histories between groups of colleagues working on shared projects, for example. Even newly added group members will get complete access /12696.txt the message archive, making it easy to bring them up to speed on the conversation. Groups can also easily share file and calendars, and extra administration tools are available from Office ‘s online admin centre.

Other improvements that Office mail users get include extra inbox sorting in the form of the Clutter feature. This allows you to categorise email that’s low-priority but not entirely unwanted as “clutter”. Outlook will learn from your decisions over time and automatically file messages in the clutter folder so you can look at them at your leisure, without them getting in the way of more important items.

Excel is perhaps the component of Office that has the fewest rivals. Although there are a number of fairly capable spreadsheet packages around, with Google Sheets making for a lightweight web-based alternative and LibreOffice Calc standing up to heavier use, none comes close to the sheer range of features that Excel provides. Excel’s seen some of the most significant changes to any part of Office.

Its standard functions and interface remain microsoft office 2016 features list free from Officeso even your most complicated spreadsheets and macros will continue working. However, Excel has received some additions to its data importation and handling functions, which all ties in to Office ‘s more integrated, cloud microsoft office 2016 features list free update. The Data tab is now home to some functions previously only available through the Power Query add-in: you can now import data from a huge range of databases, both local and in the cloud.

Other new features include a number of extra charting and data visualisation options, including waterfall charts for tracking changes to values over a time, box and whisker plots to show statistical variation, and sunburst /433.txt to illustrate hierarchical data.

For users that handle profit and loss, marketing, or sales data on a regular basis, the data forecasting options have been refined. There’s now a one-click Forecast button under the Data tab, and microsoft office 2016 features list free than a simple linear forecast, exponential smoothing features have been added to even out inconsistencies caused by one-time data spikes in the microsoft office 2016 features list free.

Pivot tables have seen some of their most significant updates sincewith automatic relationship detection and time grouping, as well as in-table editing for advanced features such as custom measures. Further incremental improvements include direct publishing to Microsoft’s PowerBI visualisation platform, automatic rotation for inserted images, extra shape styles for charts and diagrams, touchscreen support with handwriting recognition for equations, and the same online integrations that the rest of Office has seen, with document sharing and built-in web searches.

However, there are a couple of improvements we were hoping for that haven’t come with this release. For example, Excel still lacks microsoft office 2016 features list free convenient method of exporting graphs and charts as high resolution images. Surprisingly, unlike Word and Google Sheets, two people can’t work on the same spreadsheet in real time unless both are using the less-feature rich Excel Online to access it.

You can give others editing rights over your documents via Officebut if you keep your workbook open in Excel on the desktop, they won’t be able to edit it. You can invite people to edit your Excel workbooks, but if you have it open in Excel, they won’t be able to editing using Excel Online. The standard Professional edition of Office is rounded out by more specialist apps that have seen fewer changes than Word and Excel.

Microsoft Publisher has no listed changes at all, and hasn’t even acquired the привожу ссылку universal ‘Tell me what you want to do’ box. However, the simple layout and desktop publishing suite remains an underrated gem: it’s very easy to use and allows anyone to quick put together simple newsletters, briefings and notices that require a little more formatting than Word is designed to handle.

Microsoft Publisher doesn’t get any new features at all but is still an underrated gem. PowerPoint ‘s most important upgrade is support for co-authoring, which means that you and a colleague can work on the microsoft office 2016 features list free presentation together in real time, as long as it’s источник to your OneDrive cloud storage.

Access might not be the most fashionable database development tool around, but Microsoft’s been working hard to keep it relevant, with web app support and integration with SharePointalthough that product is currently in public beta. The latest version of Access also introduces new templates to make it easier to organise your data. There are template options for creating web-based apps as well as local databases, and both options include plenty of tutorials and video guides to help users who are new to database development.

It’s inevitable that most businesses will be upgrading to Office sooner or later, with many likely to be planning an upgrade almost immediately. The good news is that this latest version is great. Nothing’s been broken and the new features add value, particularly for enterprises that use Office as a cornerstone of their software ecosystem. Extra support for sharing and collaborative working mean that Office now feels like software that works as part of cloud-based system, very much improving on the microsoft office 2016 features list free awkward experience of trying to work online with colleagues using a combination of Tutorial de autodesk inventor 2015 free download and Office Mobile.

Unfortunately, it’s not perfect when it comes working together online. You only get proper real-time collaboration and co-authoring in Word and PowerPoint. We really hoped that Excel would support full live co-authoring, too. While we can see that it might not be appropriate for multiple microsoft office 2016 features list free to work on a very complex workbook together, we’d microsoft office 2016 features list free appreciated the option for simultaneous desktop access to simpler files, such as shared lists and price indexes.

Office is very much part of coordinated move towards a Software as a Service model for Office, and it remains to be seen how Microsoft will handle perpetual license versions. For those who don’t work in the Microsoft cloud or have any use for Officethere’s not really much to set the new edition apart from Office If that describes your business, microsoft office 2016 features list free you might as well stick with Office for the moment.

The latest update gives Office some much-needed support for live collaboration but otherwise changes relatively little. Successful enterprise application modernisation requires hybrid cloud infrastructure. Optimise business outcomes with a secure and reliable modern infrastructure.

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IT Pro is supported by its audience. When you purchase through links on our site, we may earn an affiliate commission. Learn more. Reviews Home Software. Account themes and settings can be applied to all of your Office apps Dark grey and white colour schemes are now available for those who eschew colour You can now search for the feature you want in all of the Office apps via the ‘Tell me what you want to do’ search box at the top of the Ribbon bar.

Word Perhaps the most useful and exciting feature of the entire Office suite is that you can now collaborate on Word documents in real time. A new Share button allows you to invite others to access your documents. Word clearly shows you who’s contibuting which changes to your shared documents. You can invite people to edit your Excel workbooks, but if you have it open in Excel, they won’t be able to editing using Excel Online PowerPoint, Publisher and Access The standard Professional edition of Office is rounded out by more specialist apps that have seen fewer changes than Word перейти на источник Excel.

PowerPoint is little changed but gains real-time co-authoring microsoft office 2016 features list free PowerPoint Online is almost as powerful as the desktop edition Access might not be the most fashionable database development tool around, but Microsoft’s been working hard to keep it relevant, with web app support and integration with SharePointalthough that product is currently in public beta.

Conclusions It’s inevitable that most businesses will be upgrading to Office sooner or later, with many likely to be planning an upgrade almost immediately. Featured Resources Successful enterprise application modernisation requires hybrid cloud infrastructure Optimise business outcomes with a secure and reliable modern infrastructure Free Download.


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