QuickBooks Online vs. Desktop: Which Is Right for Your Business? – NerdWallet


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Work in a view that’s similar to QuickBooks Desktop with our app for Windows. Learn more. Work from any device – PC, Mac, phone, and tablet.

Install on one computer. Work with a view that’s similar to QuickBooks Desktop Get the QuickBooks Online app for Windows. Multiple users. Maximize tax deductions. Manage cash flow. Run reports. Create and send estimates.

Manage contractors. Enter time. Track inventory. Customize access by role. Business analytics with Excel. Manage employee expenses. Restore company data. All respondents received remuneration. Discount offer: Discount applied to the monthly price for QuickBooks Online is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price. Your account will automatically be charged on a monthly basis until you cancel.

If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan by calling Offer available for a limited time only. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period.

Offer cannot be combined with any other QuickBooks offer. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Offer terms : Your account will automatically be charged on a monthly basis until you cancel. Offer only available for a limited time and to new QuickBooks customers. The QuickBooks Online Payroll subscription will terminate immediately upon cancellation.

You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. QuickBooks Desktop customers : If you are an existing, active QuickBooks Desktop customer you will receive a limited time only offer by calling and purchasing a subscription to QuickBooks Online. Customers must initiate a migration meeting by July 31, The assisted migration offer is eligible to Desktop customers that are migrating their data and setting up QuickBooks Online.

The personalized setup offer is eligible to Desktop customers that are migrating their data, as well as those customers who elect not to migrate their data, who are starting new QuickBooks Online accounts, and setting up QuickBooks Online. Assisted migration and personalized setup is limited to a 1-hour session with a customer success product expert.

Intuit reserves the right to limit the number of sessions and the length and scope of each session. Assisted migration results may vary based on business complexity and file size. Terms and conditions, features, support, pricing, and service options are subject to change without notice. The app is available for QuickBooks Desktop migrators with an active QuickBooks Online Simple Start, Essentials, Plus or Advanced subscription.

Customers will need to download the app no later than December 31, or before 25, app downloads have been reached, whichever occurs first. App access will expire on December 31, QuickBooks Online Mobile : QuickBooks Online requires a computer with a supported Internet browser see System Requirements for a list of supported browsers and an Internet connection a high-speed connection is recommended. The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets.

Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Product registration required. Connect your bank and credit cards : Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees.

Receipt capture : Requires QuickBooks Online mobile application. Collaborate with your accountant : You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online Simple Start, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Accounting firms must connect using QuickBooks Online Accountant. Mileage tracking : Mileage tracking is only available to the master administrator of the QuickBooks Online account.

Requires QuickBooks Online mobile application. QuickBooks Online mobile access is includedwith your QuickBooks Online subscription at no additional cost. QuickBooks online services : Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. Auto-update and reconciliation not available in Self-Employed. Requires a Melio account and acceptance of their Terms of Service and Privacy Statement.

Subject to additional terms, conditions, and fees. Automatic categorization : QuickBooks Online automatically categorizes newly imported transactions under existing categories and will initially require confirmation. Remote multi-user access : You can connect up to 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Batch invoices and expenses : QuickBooks Online Advanced supports the upload of transaction lines for invoices at one time. Enhanced Custom Fields : Up to 48 unique active custom fields available only in Sales forms, Purchase Orders, and Customer Info.

If a unique custom field is duplicated in any of the aforementioned templates, the number of customizable fields will decrease. Premium Apps : Apps may require a third-party subscription. Subject to additional eligibility criteria, terms, conditions, and fees. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits.

Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice. QuickBooks Online Advanced Standard Technical Support : Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.

Intuit reserves the right to change hours without notice. Free Instant Deposit : Includes use of Instant Deposit without the additional cost. Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card or another eligible debit card in up to 30 minutes. Deposit times may vary for third party delays.

Annual percentage yield : The annual percentage yield “APY” is accurate as of September 12, and may change at our discretion at any time. The APY is applied to deposit balances within your individual Envelopes. We use the average daily balance method to calculate interest on all balances held in Envelopes. Balances held in your primary QuickBooks Checking account that are not in an Envelope will not earn interest.

See Deposit Account Agreement for terms and conditions. Envelopes: You can create up to 9 Envelopes within your primary QuickBooks Checking account. Money in Envelopes must be moved to the available balance in your primary QuickBooks Checking account before it can be used.

Envelopes within your primary QuickBooks Checking account will automatically earn interest once created. At the close of each statement cycle, the interest earned on funds in your Envelopes will be credited to each Envelope in proportion to the average daily balance of each Envelope.

QuickBooks Payments and QuickBooks Cash accounts : Users must apply for both QuickBooks Payments and QuickBooks Cash accounts. Cash flow planner : Cash flow planning is provided as a courtesy for informational purposes only. Actual results may vary.

QuickBooks Online and QuickBooks Self-Employed system requirements : QuickBooks Online requires a persistent internet connection a high-speed connection is recommended and computer with a supported Internet browser or a mobile phone with a supported operating system see System Requirements and an Internet connection. Network fees may apply. QuickBook Online and QuickBooks Self-Employed mobile apps : The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets.

QuickBooks Online Advanced usage limits : QuickBooks Online Advanced includes unlimited Chart of Account entry. Simple Start, Essentials and Plus allow up to accounts. QuickBooks Online Advanced includes unlimited Tracked Classes and Locations.

QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. Tracked Classes and Locations are not available in Simple Start and Essentials.

 
 

 

QuickBooks Online vs. QuickBooks Desktop | – Related Articles

 

While both can manage inventory, QuickBooks Desktop takes it one step further by allowing you to create inventory assemblies, which is great for manufacturing companies. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online. Its mobile app, which you can download on Google Play and the App Store, includes nearly all the features of the browser version, plus other functions like receipt capture and mileage tracking. It made our list of the best mobile accounting apps.

If you need more automation features through integration with third-party tools, QuickBooks Online is the clear choice as it connects to more than third-party integrations.

QuickBooks Desktop has only a few integrations available, and most are focused on ecommerce. Recently, it integrated with Webgility, an ecommerce bookkeeping provider, which boosts its inventory features across various platforms, like Amazon, WooCommerce, BigCommerce, and eBay. QuickBooks Online is generally easier to use than QuickBooks Desktop as it has a more streamlined user interface.

The copy will allow you to continue to work on transactions in the current period while your accountant makes adjustments to past periods. Learn more in our QuickBooks Accountant Desktop review. Customer, vendor, and account details can be viewed by clicking on the left menu bar. For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers. QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page.

Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon. The home page displays the most essential functions, including Vendors, Customers, Employees, and Banking.

Each function includes respective icons that allow you to access and perform certain transactions easily, such as Enter Bills for vendors, Create Invoices for customers, and Enter Time for employees. If you need more personalized support for your bookkeeping, QuickBooks Online might be a better choice since you can subscribe to QuickBooks Live for support. Users needing professional bookkeeping assistance can purchase an add-on called QuickBooks Live Bookkeeping, which connects you to a team of certified bookkeeping professionals for real-time support through video chat.

Your dedicated bookkeeper will manage your books and provide month-end reports. It should be easy to find one in your area, especially now that many accountants and bookkeepers want to become a QuickBooks ProAdvisor. Both even give you access to many independent QuickBooks ProAdvisors whom you can hire to help you get started and keep things in order. Some complaints about QuickBooks Online include the inability to manage multiple companies in a single account and the lack of enhanced inventory features, such as assembly management.

Meanwhile, QuickBooks Desktop gets more praise for strong functionality, such as inventory accounting, and the ability to generate advanced reports. However, some are frustrated about its limited mobile app and high cost especially if payroll is included.

However, converting your data from one desktop solution to another can be a complex process. Ease of use. QuickBooks Online is user-friendly, but it requires some prior accounting knowledge to get the most out of it. QuickBooks Desktop has a more dated user interface than some cloud-based products and requires prior accounting knowledge to get the most out of the product. These are intended for Windows operating systems, but the company has separate software for Mac users, too.

There are a variety of resources and community support online to guide you through setting up your QuickBooks account and navigating the software, regardless of which version you choose. Additionally, QuickBooks has a wide network of ProAdvisors — accountants who are certified in the software — who you can work with for professional assistance.

Additionally, the desktop products are only available as annual subscriptions, making them a bigger commitment than QuickBooks Online. The QuickBooks mobile app is also available for free and lets you manage your account on the go.

QuickBooks Desktop is more limiting. You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access to QuickBooks Enterprise, it involves an additional fee. These include the ability to track raw materials and finished products and automate order management, among other functions. It also has barcode scanning capabilities, in which business owners can download the QuickBooks Desktop mobile app and use their mobile device as a scanner. Reviews are generated by real users.

The top products based on usability and customer satisfaction, as rated by user reviews. Check out our full methodology description for more detail. Our industry-specific advisors recommend products based on specific business needs. Connect with us to get your personalized recommendations. Accounting Software. Quickbooks Online.

Add to Compare. Extra fees for cloud hosting, data backups, and more. QuickBooks Desktop features. QuickBooks Desktop pros and cons. No internet connection required for some tasks and data access. Hundreds of industry-specific reports. Job costing and sales order generation. Just one plan for Mac users. Extra cost for key services. Very high learning curve for everyone except accountants.

Desktop pricing. QuickBooks Online plans and pricing. Plan name. What is QuickBooks Self-Employed? QuickBooks Desktop plans and pricing. Desktop features. QuickBooks Desktop vs. Online top feature comparison. Additional cost. Mac users limited to one plan only. Software type. Interface and dashboard.

Related reading. Desktop FAQ. Is QuickBooks Online better than Desktop? Can you use both QuickBooks Online and Desktop? Is QuickBooks Desktop going away? Do you have to buy QuickBooks Desktop every year? Disclaimer At Business. Written by. Kylie McQuarrie has been writing for and about small businesses since Prior to writing full-time, she worked with a variety of small-business owners from freelance writers to real-estate solopreneurs , which gave her a front-row look at small-business owners’ struggles, frustrations, and successes.

Read More. Recent Articles. Looking for the best business budget templates for small businesses? Check out Business. To find the best free payroll for small businesses, we looked at employee pay options, Patriot Software is a delightful, straightforward payroll title dedicated to smaller businesses with modest budgets To rate each payroll software program, we assessed payroll and HR features, ease of use, Contact Us.

About Us. Partner with Us. Find Solutions. Don’t miss an update. Stay updated on the latest products and services anytime anywhere. Back To Top. Starting price. Software-specific features.

 
 

Quickbooks Online vs QuickBooks Desktop Pro – Comparison – Software Advice – Popular Courses

 
 
Both QuickBooks Online Plus and Advanced include inventory tracking; however, QuickBooks Desktop’s Enterprise plan offers more industry-specific. QuickBooks Online offers over 80 reports depending on the plan you choose, whereas QuickBooks Desktop Pro has over reports. QuickBooks. When you do, you’ll notice the difference immediately as QuickBooks Online offers a streamlined user interface, while QuickBooks Desktop relies.


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