Outlook Tips and Tricks Contents – PDF Free Download
Get More Free Quick References! Visit replace.me to download. Microsoft. Access · Excel · Office Add shortcuts to folders and locations in Outlook for quick access. Use to organize to-do lists, track task progress, and delegate tasks. Contains mail-related.
Microsoft outlook 2013 quick reference guide pdf free download.Download our free Office 2016 Quick Start Guides
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Microsoft outlook 2013 quick reference guide pdf free download
Select the Filters button. Doing so opens the Filter dialog box. Provide the information you wish the filter using the additional tabs if necessary to use. Click OK to create the filter. Outlook rules accessed by clicking Actions, Rules Wizard and Tools, Rules Wizard in older versions or Tools, Rules And Alerts beginning with Outlook allow you automatically assign certain actions to s meeting specific criteria.
To create a rule in Outlook Click Tools. Select Rules And Alerts. Click the New Rule button to start the Rules Wizard, which will walk you through the process of creating a customized rule. Automatic Responses You can configure Outlook to automatically respond to messages. While automatically responding to all is generally considered poor etiquette, configuring automatic responses to specific messages can save you time and at least give the sender confirmation that the message was received.
Use Rules And Alerts to create tailored responses to specific message scenarios. A myriad number of customization options are available. The Rules Wizard will walk you through the process of creating automated responses.
Outlook supports various other automated response options; For example, if you wish to configure automatic responses for each meeting invitation you receive: In older versions of Outlook, open the Tools menu. Select Options. Click the Preferences tab.
Click the Calendar Options button beginning with Outlook , you need to then click the Resource Scheduling button. You can then configure the following automatic response options: Automatically accept meeting requests and process cancellations Automatically decline conflicting meeting requests Automatically decline recurring meeting requests Outlook s Out of Office Assistant helps alert colleagues and coworkers to special circumstances, such as when you re on vacation.
Select Out of Office Assistant. Type a descriptive message. Click OK. Security As messages travel through servers between you and the intended recipient, they are vulnerable to interception by hackers. In order to prevent others from reading your s, or even doctoring them, you can use Outlook encrypt and digitally sign your messages. The first step in sending a secure is obtaining the recipient s digital ID. Recipients can send the digital ID to you in an containing their contact information.
You must also send your digital ID to intended recipients so they can receive and read your messages. Once you ve traded digital IDs you re ready to exchange secure s; to trade secure Open a new message. Click View. Click the Security Settings button to open the Security Properties dialog box. You can change the default Tasks folder view by clicking View Current View.
Outlook offers numerous predefined Tasks views, including: Simple List. Detailed List. Active Tasks. Next Seven Days. Overdue Tasks. By Category. By Person Responsible. Completed Tasks. Task Timeline. Tasks are highly customizable: you can mark Tasks completed, associate documents or files with Tasks, specify categories, makes notes, set a Task s status, specify start dates and due dates, configure priorities and more. You can assign Tasks to others. To do so: Click the Assign Task button on the toolbar Address the task to the recipient as you would with an ; the recipient will have the option of accepting the task or declining it.
You can set reminders; Check the Reminder box and specify when you wish to be reminded the task is due. As you finish portions of an assigned task, you can use the drop-down menu accessed by double-clicking the task to specify the percentage of work completed. Faxing Sending and receiving faxes in Outlook is an inexpensive way to work with faxed documents. Before you can send a recipient a fax, Outlook s Fax Transport service must be installed or you must use a third-party fax service; the IT department manages these settings at work.
In order for a recipient to receive a fax you send within Outlook, you must specify a fax number in the Business Fax field for the Contact; Adding the fax number creates an additional entry in the address list.
To send a fax within Outlook: Address the to the Business Fax entry. Compose the message. Attach any documents. Receiving faxes in Outlook is more complicated. When Outlook and the network are configured to receive faxes, fax messages will arrive in your Inbox as a regular , but the faxed document will be an attachment. In order to read faxes, you require an additional fax-reading program; if a fax-reading program is loaded, faxed documents will open with that application.
Should you have trouble faxing within Outlook, contact the IT department. Using Outlook Templates Templates save you time and energy by allowing you to save a document in a generic format and then reuse the document to create subsequent s. Microsoft Outlook templates are saved with the. Traveling employees, whose profiles are stored on a network, can still leverage templates by saving the templates they use to their hard disks.
Creating a new template is relatively easy: Open a new message. Type the s text including subject line, greeting, salutation and signature.
Save the message as a template by clicking File and selecting Save As. Selecting Outlook Template as the file type. Provide a file name for the template. Click Save. To use a template: Click File. Select New. Click Choose Form. Navigate to the location where the template is stored. Select the appropriate template. Click Open. Using Outlook Forms Outlook forms, like their template cousins, can save a tremendous amount of time by simplifying routine and repetitive business communications and centralizing updates.
To create a new form: Click Tools. Click Forms. Click Design A Form. To create a Message form, select Message. The design environment opens, displaying the standard Message form and the Field Chooser dialog box. At this point you can drag-and-drop items into the message, delete other items such as the Subject box, and create and edit new fields for your customized form. You can also specify the address where the should automatically be sent.
When you have finished designing the form, you must save your changes by clicking Save As and selecting Outlook Template from the Save As File Type dropdown box. Provide a name for the form. To make a form available to others, you must publish it: Click Tools.
Select Forms. Click Publish Form. You ll be prompted to provide a Display Name and Form Name before clicking Publish to complete the action. To use a form: Click Tools. Select the location where the form is saved. By default, Outlook saves new forms in the Personal Forms Library.
New forms will open in a new message. Managing Folders Creating folders is an easy way to group related s in a single location; Folders provide logical storage locations for related Outlook data just as they do for regular files. Creating Outlook folders is easy: Simply click File. Select New Folder.
Provide the new folder name. Select a location within Outlook s hierarchical structure. Deleting folders is equally simple; You can either highlight the folder and press Delete or right-click the folder and select Delete. Beware, though; When you delete a folder all of the information in the folder is also deleted.
You can also right-click a folder and select Move to open the Move Folder dialog box. When working with folders, it s always a good idea to follow the less is more rule and avoid creating more than two layers of sub-folders. If you must use a very detailed hierarchy, use Categories to help you locate your messages.
Using Delegates Outlook supports sharing your Outlook information with other authorized users. You must make others delegates to share your Outlook information with them: Click Tools. Click Options. Click the Delegates tab. Click the Add button. Select the person you wish to make a delegate. After selecting the delegate, the Delegate Permissions dialog box displays.
Select the appropriate permissions to grant the delegate. You can also share Outlook folders: Open the folder s properties by right-clicking the folder and selecting Properties. Open the Permissions tab.
Add the individuals with whom you are going to share the folder s contents. Configure permissions for each individual or group by highlighting the individual group or individual and specifying the permission level using the drop-down box. Archiving Almost all organizations limit Inbox size. Use Outlook Archive folders to store older messages you wish to save but don t necessarily need stored in your online folders. The Outlook Archive folder stores your messages as text or HTML on your hard disk or in another location, thus freeing valuable network storage on the server.
Because the Archive folder is stored on your computer s hard disk, you should always back up the file. You can either write the file archive. In order to view the location of your archive file, click File Archive.
You can configure Outlook to archive your on a regularly basis using the AutoArchive settings accessed by clicking Tools Options. AutoArchive allows you to specify the frequency of your archiving, as well as other options. Unless you are vigilant about archiving every two or three weeks, it s best to let AutoArchive do the job for you.
Working Offline If you travel frequently and want to access Outlook information when you aren t connected to the server, you can configure a folder to contain the relevant information and make it available even when the computer is offline. Creating an offline folder requires more work than just creating an Outlook folder: Beginning with Outlook , highlight the folder in question and click File.
Click Yes to create the Offline Folder file. When you return to the office, you must synchronize your offline folders with the corresponding online versions. If you don t synchronize, the online versions won t reflect your changes and updates.
You can manually synchronize folders by: Highlighting the folder. Clicking Tools. Selecting This Folder. Outlook Web Access If you re out of the office and need to keep up-to-date with events, Outlook Web Access allows you to use most any PC with Internet access to access Outlook using a standard Web browser.
Use discretion when accessing the organization s Outlook Web Access site: Sensitive information from your session, including user names and passwords, messages and more, can sometimes be accessed by other users.
It s a good idea to avoid using public systems, such as those found in Internet cafes and libraries, for accessing Outlook Web Access. New Features Anyone who uses distribution lists will cheer the new feature enabling them to expand distribution lists and edit recipients before sending an.
This feature is easy to use: Click the plus sign next to the distribution list name and the list will populate the To field with all its members, enabling you to easily remove any individuals you need. All recipients of an attachment, and other designated individuals, can open their own copy of the document and work on it.
When changes to the document are saved, the changes are synchronized with those made by other authorized recipients. New Mail Desktop Alerts is another new feature introduced in Outlook When enabled, new messages trigger small alert windows that appear in the bottom right corner of the screen regardless of which application you re using at the time.
Click the Options button. Select Advanced Options. Click OK to close the open boxes. Outlook Getting Started Outlook vs. You will. Outlook basics Microsoft Outlook is the world s leading personal information management and communications application. Outlook delivers complete e-mail, contact, calendar, and task functionality.
How to access your email via Outlook Web Access 1 Open your internet browser and type in the following address: www. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. It is separated into different sections. MS Outlook Quick Reference for Macintosh The Ribbon consists a series of tabs giving access to buttons, menus, and dialog boxes in various groups to facilitate locating the tools required for a particular. Click on Staff Resources 3. Click on the. Outlook Desk Reference Guide Version 1.
Help Desk Outlook Web App. Changes to Skillnet Group Emails Skillnet Group emails are moving from the current provider to our own exchange mail server. This will mean that you will have a much improved web-mail system and almost. Course Description Managing your items is essential if you want Outlook to run as efficiently and effectively as possible. As with any filing system the longer you put off doing anything the larger the.
All rights reserved. Zimbra and the Zimbra logo are trademarks of Zimbra. By utilizing almost any browser you will have access to your Company e-mail as well. This is. Outlook Web Access End User Guide Page 0 Outlook Web Access is an online, limited version of an Outlook client which can be used to access an exchange account from a web browser, without having an Outlook.
Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail. Statement of Non-Discrimination The Pennsylvania.
Mail Using Categories 1. Select the message that for the category. Select the appropriate category. The category color displays next to the message. Renaming Categories 1. Select a message. Zimbra is a trademark of Yahoo!. No part of this document. Or click the Start button. If this icon is displayed, click on it. If it is not displayed, click Start,. Send a Blind Carbon Copy Change the view of the Outlook window Use Out of Office Assistant Create Rules Use Autocomplete Mail Quick Reference Guide 3 Outlook for Windows Mail Within a message dialog box, there are multiple tabs with various commands which display on a ribbon; the features are organized in logical groups.
Or click the Start button. If this icon is displayed, click on it. If it is not displayed, click Start,. The participant will learn how to create e-mail. Petersburg Office of Training Training dosp. Display Outlook Today a. Mail Click on the top-level email account address to display a customizable “Day at a Glance” view of Outlook 2. Change Outlook’s. Lesson 7: Maintenance This lesson introduces you to processes that will help you with the overall maintenance of Outlook The processes outlined in this section are: Mailbox Cleanup: Helps you focus.
Mail Using Categories 1. Select the message that for the category. Select the appropriate category. The category color displays next to the message. Renaming Categories 1. Select a message.
Click on Tasks it is located in. The Ribbon: Home tab New Email to send a new mail New Items to send a new mail, a new appointment, a new meeting, a new contact, a new task, a new Lync Meeting Ignore to ignore a request Clean Up to clean. You will. Outlook Getting Started About Outlook upgraded to improve user time and efficiency. Changes to Skillnet Group Emails Skillnet Group emails are moving from the current provider to our own exchange mail server.
This will mean that you will have a much improved web-mail system and almost. E-Mails asking for some kind of account verification. Outlook: Handouts – – – – – – – – – – Contact Kelly Wade at ext. It is separated into different sections. Microsoft Access handout Access is a relational database program you can use to create and manage large quantities of data.
You can use Access to manage anything from a home inventory to a giant. Lotus Notes Client Version 8. Drag-and-Drop Move items by dragging. Outlook Getting Started Outlook vs. Statement of Non-Discrimination The Pennsylvania. Overview Outlook For the Macintosh Self Help Guide Outlook is a program that includes email, calendar, contacts address book , task list and notes. Outlook Express is configured for use at MIT.
Skype for Business is a communication tool which allows you to interact with colleagues. Outlook Web App. This guide is intended to help with the most common tasks. Quick Access Toolbar contains shortcuts for the most commonly used tools. File tab Backstage View contains tools to manage account. Log in Registration. Search for. Outlook Tips and Tricks Contents. Size: px. Start display at page:. Download “Outlook Tips and Tricks Contents”. Adelia Jenkins 6 years ago Views:. Similar documents.
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